Human Resources & Payroll Specialist

Join one of the most effective community-based environmental groups in the country.

Title: Human Resources & Payroll Specialist
Manager: HR Director
Location: Warrenton, VA
Job Classification: Part-time, Non-Exempt (8-10 hrs/week)

About PEC

The Piedmont Environmental Council (PEC) conserves and restores the lands and waters of the Virginia Piedmont, while building stronger, more sustainable communities. Founded in 1972, PEC is a locally based, community-supported 501(c)(3) nonprofit and accredited land trust. At the core of PEC’s approach is a focus on educating, engaging and empowering people to effect positive change in their communities.

Your Role

PEC is seeking to hire a Human Resources & Payroll Specialist to work in our headquarters office in Warrenton, VA. This individual will provide basic support to the HR Department in day-to-day functions including timesheet proofing and payroll processing, assisting new staff in benefit enrollments, personnel record filing and various tracking and reporting functions. PEC has a staff of 50 employees and a broad offering of benefits.

Areas of Responsibility

  • Proof biweekly timesheet entries for completeness in coding and process payroll. 
  • Update payroll for any changes in employee deductions and create new employee records in payroll. 
  • Maintain all personnel files. 
  • Assist employees during the annual open enrollment process for benefits.
  • Transmit electronic payments and data on HSA and FSA accounts. 
  • Review benefit insurance bills monthly for accuracy. 
  • Prepare reports as needed.
  • Interact with all PEC staff on HR and benefits matters and occasional interaction with members of the Board and donors.

Required Qualifications

  • Experience processing payroll through an automated system 
  • Experience with and a basic understanding of employee benefits 
  • Excellent Excel skills and knowledge of Microsoft Office products 
  • Attention to detail and accuracy 
  • Ability to work independently after initial instruction 
  • Ability to learn the GL chart of accounts and a complex list of cost centers and assign  expenses in an accurate manner
  • Ability to prioritize among competing demands (with direction)
  • Ability to lift light objects in an office setting (such as a carton of paper) 

Preferred Qualifications

  • Associate degree or equivalent experience in an HR or finance role
  • Knowledge of QuickBooks Online or similar financial software
  • Experience in a nonprofit setting


Salary range is $25.00 to $30.00 per hour, commensurate with experience.


PEC offers the following benefits to part-time employees:
● Cell Phone Reimbursement up to $75 per month
● Travel Expense Reimbursement
● Hybrid work environment and flexible work schedules

Application Process

Interested applicants should fill out our job application form. Candidates must submit a cover letter and resumé. Applications will be reviewed on a rolling basis.

The Piedmont Environmental Council strives to increase diversity, equity, inclusion and justice (DEIJ) in all aspects of achieving our mission. We recruit, employ, train, compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer. Read more about our Diversity, Equity, Inclusion and Justice (DEIJ) commitments.

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job, therefore our job descriptions are guidelines, not hard and fast rules. Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge that translates to our openings. Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence. Therefore, we encourage people from all backgrounds to apply to our positions.

In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations during the application or interview process may be requested.

If selected for this position, a background check will be conducted.

Pay Equity Pledge Participant

Our organization has conducted a pay equity analysis of staff compensation to look at differences in compensation in regard to race, ethnicity, and gender, to collect and analyze relevant data, and take corrective actions to remediate pay disparities.