Jobs & Internships

Office Location: 

Warrenton, VA.

Job Classification: 

Full Time, Exempt

Supervisor:

President

Introduction

The Piedmont Environmental Council (PEC) is a 501(c) (3) non-profit organization that has proudly promoted and protected the natural resources, rural economy, history and beauty of the Virginia Piedmont since 1972. PEC empowers residents to protect what makes the Piedmont a wonderful place, and works with citizens to conserve land, protect air and water quality, celebrate historic resources, build smart transportation networks, promote sustainable energy choices, restore wildlife habitat and improve people’s access to nature.

Description

Reporting to the President, the Director of Finance & Administration (Director) will lead and manage all day-to-day finance operations, supervise human resources functions, and work strategically with the senior management team to support planning processes, generate useful reporting and forecasting projections, and assess real estate asset acquisitions and financing options. In addition, the Director has responsibilities for managing and reporting on financial activities in the Foundation and one sponsored organization. The Director oversees a staff of 2, including a Bookkeeper and an Accountant, works closely with the development team to reconcile revenues, and supports the Treasurer and the Board Finance Committee.

Areas of Responsibility

Working with the President, members of the senior management team, the accounting staff, and other staff at PEC, the Director will focus on the following priorities:

  • Review and deeply understand the existing systems and procedures that support finance, accounting, and operating functions for PEC.
  • Build effective working relationships with directors and staff in all departments, with the President, and with key board members on the Finance Committee.
  • Lead the finance and accounting department, building a high performing team with a strong mission support orientation.
  • Advance timely, accurate financial reports that are appropriate for the intended audience and engage in strong financial analyses that aggregate historical data, forecast future trends, and support strategic and critical decision making.
  • Remain current with new guidelines and regulations and, working with PEC’s IT Department, proactively recommend/implement technology and system enhancements to support the ongoing development of the PEC’s finance and accounting department.

In addition to these key priorities, the Director is responsible for the following:

Accounting & Systems Development

  • Supervise the finance work to ensure efficient, timely processing of PEC’s accounting operations in accordance with GAAP and to safeguard PEC’s and the Foundation’s assets.
  • Supervise and implement monthly close, including account reconciliations, ledger entries, and reconciliation with PEC’s development database.

Financial Management & Reporting:

  • Provide strategic financial input and leadership to the staff and Board regarding decision making on issues affecting PEC.
  • Ensure financial statements and reports [for 501(c)3 and 509(a) entities] for internal management or Board use, are properly prepared, reported and distributed in a timely manner, and include variance analyses and projections.
  • Manage financial compliance and reporting for Federal Grants.
  • Prepare and present financial reports to the board and external users, including grantors and donors.
  • Develop PEC’s annual budget, working with directors and the President; manage the effective execution of the annual budget.

Management & Administrative Services:

  • Plan and oversee the annual organization and 403b audit processes; assure all audits are completed in a timely manner and there is appropriate responsiveness to comments by the auditors in the annual management letter.
  • Staff and work with Board Finance Committee.
  • Ensure that the endowment/investments of the Foundation are managed in accordance with the investment policies and direction established by the Foundation's Board of Directors.
  • Stay abreast of changes in financial reporting requirements and governmental regulations including tax laws and the effects of changes on PEC.
  • Supervise PEC’s compliance and risk management: --Negotiate and renew PEC’s insurance policies (health,facility,directors & officers, etc.). --Ensure timely annual filings (Form 990) and state registrations.
  • Advance, implement, and enforce policies and procedures that will improve the overall operation and effectiveness of PEC.
  • Oversee vendor relations.
  • Oversee PEC’s human resources functions (onboarding new employees, benefits administration, etc).

PEC uses a variety of tools and technology to support its operations: QuickBooks Online accounting software; Raiser’s Edge CRM database; MS Office Suite; G Suite (Google Apps); ClickTime electronic timesheets; and ADP payroll.

Qualifications

Outstanding candidates will share a commitment to PEC’s mission and will bring the following experience and attributes:

  • 7+ years’ progressive nonprofit finance experience in an accounting department or other financial environment, preferably with a nonprofit of similar size, program and fundraising functions.
  • Leadership presence and ability to work well with board members, executive team members, and staff across program areas.
  • Strong communications skills including: Being able to craft reports that are highly tailored to the recipient audience. Presenting financial information at board meetings and senior management meetings. Communicating effectively with accounting team, directors and staff, and external vendors.
  • Collaborative approach to advancing systems and processes, including the ability to balance innovation, technology, openness to new ideas, and push back when necessary.
  • Excellent organizational, problem solving, and decision-making skills; ability to prioritize department’s workload.
  • Experience with Federal Grants and Contracts and working knowledge of OMB’s Super Circular.
  • Experience with computerized financial systems.
  • Track record of successful experience in overseeing efficient, accurate and timely monthly closings, annual audits, and production of financial statements and reports.
  • Supervisory experience and ability to build and lead a team.
  • Engaged in professional development; keeps abreast of current trends, practices, and developments in accounting and makes recommendations for implementation.
  • Proficient in Microsoft Office and G Suite (Google Apps), with advanced Excel experience.
  • Familiarity with CRM databases such as Raiser’s Edge, EveryAction, SalesForce, etc.
  • Experience with QuickBooks Online accounting software
  • Bachelor’s degree in accounting or related field.
  • CPA or Master’s degree (MBA/MS-Accounting) preferred.

Compensation

Salary will be competitive and commensurate with experience.

Benefits

In addition to your salary, you will be eligible to participate in health, disability, term life insurance benefits and a 403 (b) employee pension plan. Upon employment, you will be entitled to paid holidays and will begin accruing personal leave as designated in the PEC Employee Handbook.

Application Process

To apply, please email your resume and cover letter to This email address is being protected from spambots. You need JavaScript enabled to view it..

The Piedmont Environmental Council is an equal opportunity employer. Applications from women and persons of color are encouraged. Resume reviews begin immediately.

 
 
 

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